Job: Procurement Associates

Title Procurement Associates
Categories Clerical
Salary $12-$13 per hour
Location Baltimore City, Baltimore County and Anne Arundel Counties
Job Information

Procurement Associates needed for our government clients throughout Central Maryland.   Procurement Clerks will be assisting with contract preparation, documentation and verification.

Essential Duties:

  • Gather product and price data for procurement negotiations;
  • Learns record-keeping procedures and ensures compliance with procurement and contract laws
  • and regulations;
  • Assemble Request for Quotation (RFQ), Invitation for Bids (IFB), and Requests for
  • Proposals (RFP) for the Procurement Officer’s review;
  • Types lengthy and detail related contracts, such as construction, personal services, and
  • maintenance services;
  • Prepares contract documents in accordance with established format and procedures;
  • Prepares addenda for advertised projects to notify potential bidders of changes in projects and
  • documents;
  • Develops and maintains automated and manual record keeping systems for procurement records,
  • contract correspondence and associated reports;
  • Develops and maintains procurement vendor databases; creates bidder lists from the database
  • and updates vendor profiles;
  • Prepares correspondence or completes form letters notifying contractors of bid awards;
  • Prepares bids/proposal packages in standardized format for prospective bidders;
  • Updates notices on bid board and bid hot-line to advise prospective bidders with current
  • information;
  • Coordinates the printing and distribution of contract documents and ensures the contract package
  • is correct and complete;
  • Answers inquiries from contractors, vendors, suppliers and other interested parties regarding
  • projects, contract documents, and schedules;
  • Verifies contractor Certificates of Insurance for compliance with contract requirements;
  • Verifies Minority Business Enterprise (MBE) submittal participation;
  • Gathers product and price data for procurement negotiations;
  • Ensures recording-keeping procedures are conducted in compliance with procurement and
  • contract laws and regulations;
  • Determines advertising requirements for procurement solicitation and contract award;
  • Prepares procurement department activities reports;
  • Receives and directs calls and office visitors;


  • Knowledge of elementary math, such as adding and subtracting costs and figuring percentages;
  • High School Diploma.
  • Two or more years of clerical experience.
  • Prior experience working in a procurement office is beneficial.
  • Intermediate Microsoft Word and Excel skills.
  • Ability to comprehend and follow detailed directions and procedures;
  • Ability to develop computerized databases;
  • Ability to prepare reports and communications;
  • Ability to establish and meet timetables and deadlines to ensure the availability of all necessary
  • contract documents;
  • Ability to communicate effectively with professional, technical, and clerical personnel inside and
  • outside the agency.
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