Job: Office Manager/Executive Assistant

Title Office Manager/Executive Assistant
Categories Clerical
Salary $45K-$55K
Location Baltimore, MD
Job Information

Office Manager needed for our financial services client in Downtown Baltimore.   The Office Manager will supervise 12 Administrative staff members, oversee a general office administration and provide back up support to the Administrative staff.   Contract to hire or Direct Hire.

Essential Duties:

  • Attend staff and strategic meetings and take minutes.
  • Work closely with the management team on special initiatives.
  • Manage/monitor all office action items (staff meeting/ strategic planning/personnel meeting).
  • Draft Legislative Letters for signature by the President.
  • Monitor the “Deals pending closing” tickler sheet.
  • Monitor the document deficiency reporting for all funds.
  • Foster working relationship with staff and attorneys.
  • Maintain Board/Investment committee roster and appointment terms.
  • Draft letters for term renewals and new appointments.
  • Draft new member orientation correspondence and packages.
  • Manage/Oversee/Update daily policies and procedures including loan processing procedures.
  • Organize and coordinate work flow, resolve resource, and work priority conflicts.
  • Maintain the President’s appointment schedule.
  • Manage the President’s correspondence and draft for signature.
  • Make travel arrangements.
  • Conference/Marketing event registrations.
  • Report and maintain leave and attendance schedule.
  • Supervise administrative staff to foster team building, provide conflict resolution, coach and mentoring, identify training and conduct performance reviews and evaluations.


  • Excellent office support and organizational skills and ability to prioritize and deliver assignments in a timely manner, often under severe time pressure.
  • Supervisory or Executive Assistant experience (train, mentor, coach, performance evaluation).
  • Ability to provide support and communicate with high level management and officials.
  • Excellent command of written and spoken English, including ability to draft or proofread a variety of correspondence and edit materials using proper grammar, punctuation and style.
  • Financial service, banking, accounting industry experience preferred.
  • Proficiency in Word, Excel, PowerPoint, Quickbooks and Microsoft Outlook.
  • Typing speed of at least 60 wpm.
  • Superior interpersonal skills and ability to work in a team-oriented environment.
  • Ability to deal tactfully with colleagues, clients, board members, officials, etc.
  • High level of professionalism: appearance, demeanor, and integrity.
  • Ability to research information via the Internet and other sources as required.
  • Willingness and flexibility to work overtime, if required.
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