Clerical

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Clerical
Title Administrative Assistant I
Categories Clerical
Salary $13.79 per hour
Location LaVale, MD
Job Information

Administrative Assistant I needed for our government client needed in LaVale, MD.    The Assistant will provide phone and clerical support.   Contract position for 2 years.

Essential Duties:

  • Screen department calls and visitors who are obtaining or reporting information and directing them to the appropriate person/location.
  • Summarize data into concise form and report the the Department Manager.
  • Types manuscripts, correspondence, statements, tables and forms from corrected copy, rough draft or oral detailed instructions.
  • Maintains important and confidential records for the department to include work schedules and expense accounts.
  • Opens, sorts and reads incoming mail.
  • Proofreads letter in preparation for the Manager’s signature.
  • Records expense account information for tracking purposes.
  • Makes badges for visitors.

Qualifications:

  • High School Diploma.
  • At least 2 year of clerical experience.
  • Typing speed of at least 45 wpm.
  • Microsoft Word and Excel proficiency.
  • Knowledge of standard office procedures.
  • Good communication skills.
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Title Office Manager/Executive Assistant
Categories Clerical
Salary $45K-$55K
Location Baltimore, MD
Job Information

Office Manager needed for our financial services client in Downtown Baltimore.   The Office Manager will supervise 12 Administrative staff members, oversee a general office administration and provide back up support to the Administrative staff.   Contract to hire or Direct Hire.

Essential Duties:

  • Attend staff and strategic meetings and take minutes.
  • Work closely with the management team on special initiatives.
  • Manage/monitor all office action items (staff meeting/ strategic planning/personnel meeting).
  • Draft Legislative Letters for signature by the President.
  • Monitor the “Deals pending closing” tickler sheet.
  • Monitor the document deficiency reporting for all funds.
  • Foster working relationship with staff and attorneys.
  • Maintain Board/Investment committee roster and appointment terms.
  • Draft letters for term renewals and new appointments.
  • Draft new member orientation correspondence and packages.
  • Manage/Oversee/Update daily policies and procedures including loan processing procedures.
  • Organize and coordinate work flow, resolve resource, and work priority conflicts.
  • Maintain the President’s appointment schedule.
  • Manage the President’s correspondence and draft for signature.
  • Make travel arrangements.
  • Conference/Marketing event registrations.
  • Report and maintain leave and attendance schedule.
  • Supervise administrative staff to foster team building, provide conflict resolution, coach and mentoring, identify training and conduct performance reviews and evaluations.

Qualifications:

  • Excellent office support and organizational skills and ability to prioritize and deliver assignments in a timely manner, often under severe time pressure.
  • Supervisory or Executive Assistant experience (train, mentor, coach, performance evaluation).
  • Ability to provide support and communicate with high level management and officials.
  • Excellent command of written and spoken English, including ability to draft or proofread a variety of correspondence and edit materials using proper grammar, punctuation and style.
  • Financial service, banking, accounting industry experience preferred.
  • Proficiency in Word, Excel, PowerPoint, Quickbooks and Microsoft Outlook.
  • Typing speed of at least 60 wpm.
  • Superior interpersonal skills and ability to work in a team-oriented environment.
  • Ability to deal tactfully with colleagues, clients, board members, officials, etc.
  • High level of professionalism: appearance, demeanor, and integrity.
  • Ability to research information via the Internet and other sources as required.
  • Willingness and flexibility to work overtime, if required.
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Title Office Assistant
Categories Clerical
Salary $9.25 per hour
Location Towson, MD
Job Information

Office Assistant need for our government client in Towson, MD.   The Assistant will be providing data entry, filing and customer service support.    Possible contract to hire position.

Essential Duties:

  • Uses automated office systems such as Microsoft Word to prepare a variety of letters, memos and other material for draft and proofreading
  • Sets up and maintains office databases and logs.
  • Updates office spreadsheets.
  • Maintains confidential files and records.
  • Opens, date stamps and distributes incoming mail.
  • Tracks the handling of correspondence and/or written complaints to the time of completion.
  • Greets and directs clients and visitors.
  • Communicates department programs and policies to clients.
Qualifications:
  • High School Diploma.
  • At least six months to 1 year of clerical experience.
  • Additional education may be substituted for clerical experience.
  • Knowledge of basic office procedures.
  • Typing speed of at least 40 wpm.
  • Ability to use automated office systems and equipment.
  • Basic Microsoft Word and Excel skills.
  • Ability to perform basic mathematical computations.
  • Ability to establish and maintain effective and professional working relationships.
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Title Part-Time Administrative Assistant
Categories Clerical
Salary $16-$18 per hour
Location Downtown Baltimore
Job Information

Part-time administrative assistant to support a business consulting firm.  Approximately 8 hours per week with flexible schedule doing normal business hours.

All work must be done on site.

Essential duties:

  • Maintain calendar and resolve scheduling for principal partner.
  • Enter and track results from client surveys.
  • Arrange and manage travel as necessary.
  • Answer calls and take messages as needed.
  • Retrieve and respond to voice mails.

Qualifications

  • Bachelor Degree in business or related field.
  • At least three years previous administrative support work experience.
  • Good written and verbal communication skills.
  • Intermediate to advance MS Word, Excel and PowerPoint skills.
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Title Administrative Assistant
Categories Clerical
Salary $15 per hour
Location Baltimore, MD
Job Information

Administrative Assistant needed for our government client in Downtown Baltimore.     The Assistant will provide overall administrative support to the operations transportation department.   Contract position for 2 years.

Essential Duties:

  • Prepare, revise and proof read correspondence, charts and reports.
  • Screen telephone calls and visitors.
  • Communicate with the Department Head and Administrators to prepare business travel arrangements.
  • Maintain confidential data and organize in the electronic file system.
  • Communicate to the public via email correspondence on behalf of the Department Head.
  • Create correspondence for transportation services.
  • Build relationship with office service supplies provides services to the department.

Qualifications:

  • Associates Degree or some completed higher education coursework.
  • Three or more years of Administrative experience.
  • Good oral and written communication skills.
  • Ability to multi-task.
  • Typing speed of at least 50 wpm.
  • Proficient Microsoft Word, Excel, PowerPoint and Outlook skills.

 

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